Information on the special needs of students are entered in the information system “Student”. In the "Student" system is recorded the information, that student has special study needs and the category of his/her disadvantage (visual impairment, specific learning disorder, autism spectrum disorder etc.). Access to this information at a faculty is given to a specific employee of the registrar’s office who is responsible for recordkeeping and also the contact person at the faculty and employees of the Carolina Centre who report it anonymized in the statistics at the Ministry of Education, Youth, and Sports. No other employee of Charles University has access to this information, including instructors.

Only the provider of functional diagnostics has access to information on the precise diagnoses of students.

Instructors are informed about the special educational needs either from the students themselves or with the help of the contact person at the faculty, however always with the consent of the student.

The students themselves may share this information with other service providers at Charles University – employees of counselling services, digitization centres, the Institute of Deaf Studies, etc.

If a student with special needs uses assistance provided by students, this information is recorded by the Carolina Centre for the purpose of paying out scholarships.

A student may request the deletion of the records of students with special needs verbally or in writing by way of the contact person at the faculty or an employee of the Carolina Centre. This does not mean deletion of the data retrospectively, but termination of the records in the “Student” system.

Data on students with special needs are stored for a period of 10 years after termination of studies for reasons of audit by the Ministry of Education, Youth, and Sports regarding the drawdown of financial resources.